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Transform: The End of Passive Meeting Technology

Lindsay Hanzlik
Posted by Lindsay Hanzlik
on 07/31/17 05:05 PM

Lindsay Hanzlik is the Content Marketing Manager at Educational Measures. She has been the head of marketing in several small businesses in Denver. Her experience spans from B2B professional services to B2C retail. Her roles have overseen all facets of marketing including strategy creation and implementation, end-to-end campaign development, budget management, graphic design, website analytics, and copywriting. She has a degree in writing and is a published poet dedicated to communicating complex concepts in a simple and understandable manner. Lindsay spends her free time with her husband, family, and two pet rabbits. She also has an ever-growing library of hobbies including photography, music, sculpting, baking, and (of course) writing.

The rest of the day moved just as quickly as the energy-filled intro at this year's inaugural Transform USA (put on by AMR International and Lippman Connects) in Washington D.C. 

We moved from the state-of-the-union of technology in the meeting space to implementation and strategy of next-generation meetings.

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It’s All About the Customer

After Sam Lippman (Lippman Connects) transitioned to the next two sessions, Creating Data-Centric, Digitally-Driven Organizations featuring RD Whitney (Executive VP, Americas, Tarsus Group) and Koley Corte (SVP and Head of Digital, Americas, Reed Exhibitions Ltd) and Increasing your Exhibitor and Attendee ROI featuring Megan Tanel (SVP, Association of Equipment Manufacturers and Sougato Das (VP of Product Management, Pharmaspectra), we turned our attention to the customer.

Corte said, “it’s critical to understand the customer journey" and meet their differing needs along that journey. She also said that it’s important to adopt tools that impact the buyer cycle. And both Whitney and Corte agreed that planners must about avoid the pitfall of “shiny object” syndrome that can occur with new meeting technology.

Tanel and Das took us to the next step by talking about different strategies and tools that are available to achieve a more seamless attendee and vendor experiences. Planning was, not surprisingly, one of the elements required to have a successful event. Tanel stated how important it is to have defined objectives for any given event prior to that event. Don’t passively allow your event to take its own lifeform, make sure to take control of the conversation and of the day, week, or handful of hours you have with attendees and vendors. She did also say, though, that even if you don’t quite meet your goals, always measure it against your norm and celebrate your accomplishments regardless of how large or small.

Das then walked us through a scheduling app that could help the flow of the day and would describe the nature of interactions. For example, executives meeting with managers, or managers meeting with other managers. 

Key takeaways from this session were:

  • Customers are the starting point for organizational strategy.
  • The industry is experiencing event tech fatigue.
  • Adopting new technology takes time.

 Today’s #EventTech

Florent Jarry (Director, AMR International), Leonora Valvo (CEO Swoogo) and Mark Bodgansky (Senior Director, Meetings & Events, Auto Care Association) were up next, tasked with tackling the topic of Navigating the Changing Technology Landscape.

Valvo advocated for building an API economy rather than seeking to find one solution for all of the various needs of event and meeting professionals. “Enterprise systems aren’t efficient,” she said. Often, out-of-the box systems are too rigid to last longer than a handful of years. With the constant change and the introduction of new technologies into the event and meeting world, she urged to take a puzzle approach to creating event tech strategies.

Bogdansky took on answering a question that seems to be on every event and meeting professional’s mind these days. “How do I budget for technology that I don’t even know exists?” Many planning organizations are well ahead of the next fiscal year, budgeting six months or more in advance for the expenditures of the following year. The world of event technology is moving much faster than planning can reasonably keep up with. “70% of event and meeting professionals will allow not having budget to keep us from implementing technology that we need,” he said. “This cannot be the case.”

Preventative Loss Calculator

Bogdansky had solutions for event professionals to keep on budget and stay technologically relevant. He recommended adding a technology line item for the conference budget (at 1.5 times the prior year’s tech expenditure), this way the cost is already built in. Another option he posed was to make sure that the tech that has not been budgeted for can be sponsored. Both seemed to be options that truly resonated with the audience.

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Next, Marco Giberti (Founder and CEO, Vesuvio Ventures) moderated the panel featuring Haluk Kulin (SVP, Strategy & Data, FreemanXP), and David Saef (Executive VP of Strategy and MarketWorks, GES) in Event Tech: The Future is Now.

One of the resounding points from the panel can be summarized by this statement: “this is not a technology discussion.”

The “perfect storm” that we’ve often referred to when discussing the status of technology in the meeting world isn’t truly about the different systems, apps, and interfaces available. The future of event tech is all about which organizations have the culture and skills required to integrate these tools into their strategy and implementation of meetings.

Key takeaways from this panel were:

  • “This is not a technology discussion.”
  • The organization(s) that take the “Neflix” and “Uber” approach of developing new metrics to measure success will be the leaders going forward.
  • Technology is just a tool to reach the next level of innovation in the industry.

Saying Goodbye (Until Next Year)

Denzil Rankine had the arduous task of attempting to wrap up the information-packed day in a few short minutes. He noted the recent shift in the industry from being budget focused to customer focused and talked a bit about the exciting implications of this change.

He also managed to masterfully summarize the day in just a few bullet points. Here were his key takeaways from this truly exceptional event:

  1. The growth of the industry isn't going to come from square feet
  2. Customers are different now vs. when the industry started
  3. This is not a technology discussion—this is a discussion about culture, skills, capabilities
  4. Design metrics for success, remember our customers are human
  5. We can design metrics because we havethe data. The difficulty is figuring out how to make that data work for us.
  6. We need to have central skillsets. Leverage some of the work back to your vendors.

 

This sold-out event didn’t fail to impress. With an incredible line-up of speakers, interesting and innovative topics, and interactive technology, the first ever Transform USA proved to be a hit. I had to skip off to catch my flight, but there were still engaged and thoughtful discussions happening when I left and, I’m sure, long after. We can't wait to see where this innovative event takes us next year.

 

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